Villa Valentine: Private Tropical Villas in Canggu Bali

EVENTS

Events

AT A GLANCE

Maximum Guests75 seated or 100 for cocktails
Minimum Nights3 nights (Normal Season)
5 nights (High Season)
7 nights (Peak Season)
Event FeeUSD 2,000++
(Subject to 15.5% tax and service charge)
Banjar (Local Community) Fee*On request
Security DepositUSD 500-1,000
Curfew12:00AM for live bands, DJs, or amplified music
Area of PropertyApprox. 3,300 sqm
Area of GardenApprox. 2,950 sqm
TransportGuests must prearrange their own transport as there will be no access
to taxis or public transportation

*Banjar is the local village council whose approval is required to perform every event.

KEY INFO

Overview

An event is a gathering where the total number of guests is more than twenty (including the guests staying at the house) or when additional infrastructure, such as a sound system, is requested to be brought onto the property. These guidelines were developed by the Management Company and owners to ensure:

  • The event is appropriate for the venue
  • That written rules are clear for clients, agents, guests, event organizers, and staff using the premises
  • To minimize the risks to and impact on the villa as well as residents within the immediate area
  • That the event does not exceed the capacity of the property, with a maximum capacity of 75 guests for sit down and 100 guests for standing party

These guidelines will apply to events of more than 20 people, including the following:

  • Private parties (such as birthdays)
  • Weddings
  • Corporate events
  • Filming
  • Promotional events

Note: Public events with ticket sales are not allowed at any time.

Event Organizer

An approved Event Organizer must be appointed in order to apply for an event at Valentine. The Event Organizer will be the point of contact for The Luxe Nomad and Valentine management and take responsibility for the event. The Event Organizer must be present onsite for the entire duration of the event, including set-up and post-event cleaning.

Event Requirements and Fees

For each event, specific terms and guidelines apply as follows:

  • Minimum stay of 3 nights applies for all events in the villa. In high season different min stays will apply and this will be guided by reservation depending on occupancy. Basic for high season is 5 nights and Christmas & New Year is 7 nights.
  • A function fee of US $ 2,00++ will apply.
  • The Banjar Fee (read: local cost to village) will be IDR 5,200,000. The amount will be depending on the number of guests and the details of the wedding concerning for example dinner, music and decoration. The fee will be paid locally and is to be directed to the village community. (As a fee for community, local guards, parking personnel, etc.)
  • Security Deposit t to be paid upon arrival to the villa. Depending on the property and the number of guests, this amount will vary between US $ 500 to US$1000. This amount will be used to cover cost of service or replacement in case of damage or breakage to the property during the event (pre and after) takes place. This amount is 100% refundable if there are no damages to the property.
  • Sound System, DJ or live music are allowed ONLY after the House management approves
  • Music Curfew is 12.00 pm / no extension possible.
  • No fireworks permitted in a circle of 500 meter from the property. Paper candle lanterns or Thai wishing lanterns are not permitted. Fire dancers may be permitted after approval by the management.

Approval Process

We look forward to hosting selected events at Valentine. For an event to be approved, the Event Organizer must complete the The Luxe Nomad Event Application Form a minimum of six weeks prior to the event. In addition, as part of the application we need to receive:

  • Event plan, run sheet, and theme
  • Event infrastructure list
  • Proposed event layout / site plan

Garden

Freestanding marquees are allowed in the garden with the advance approval of the location by The Luxe Nomad. Marquees must be promptly removed after the event and care should be taken not to damage the grass. The Event Organizer should clearly indicate the location of marquees, service bars, dance floors, DJ stations and any other structures on the event site plan.

Power, cabling and lighting

Villa electrical supplies are generally not sufficient to cater for events. In order not to damage the supply and to protect the villa from fire hazards the guidelines below need to be followed:

 

  • No power is to be drawn from the villa supply
  • A generator with minimum 40KVA should be supplied with sufficient cabling
  • Cables should not be dug into lawns
  • Cables should try to follow edges of concrete / grass, where possible
  • Cable traps should be laid in high traffic areas or where cables may pose a safety risk
  • Electric lanterns are permitted to be hung from trees using existing nails only
  • Heavy lighting must be attached by metal brace and not by hooks and nails
  • All candles should have candle bases to prevent wax spillage
  • At least two fire extinguishers must be provided and staff must be trained to use them

No nails, screws or other fixing method that creates a lasting mark on the property may be used

Cleanliness

The villa needs to been cleaned professionally and properly by the Event Organizer. All rubbish needs to be removed from the property after the event by the Event Organizers, at the latest by 02.00 am

Facilities

The bedrooms and bathrooms cannot be used by others aside from the guests themselves. It is not allowed for the wedding organizer or one of their suppliers to use villa facilities.

Kitchen

The Valentine’s kitchen is not to be used for the event. A separate kitchen can be set-up in a screened area or in the backside of the property.

Pool

No staging should be built into or over the pool.

Parking

The Event Organizer should ensure that suppliers do not park their vehicles in front of the property so that guest and public access remains clear.

Read the full event information HERE and guidelines HERE.